Saturday 09, Aug 2025

Admin / Document Controller

SMART HARMONY INTERIORS LLC

Abu Dhabi, - United Arab Emirates - 4k to 8k (AED) - Per Month

3 Years Morning Shift Full-Time

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Job Details

Category:: Design
Career Level:: Student (Undergraduate/Graduate)
Experience:: 3 Years
Required Qualification:: Filipino Nationality
Requires Traveling:: Yes
Salary:: 4000 - 8000 AED
Salary Type:: Per Month
Total Vacancies:: -1
Skills: incomingproject documentationsiteprocurementdesignflowcorrespondenceprojectfilingcompliancedocumentationrecordingapprovalslineclientrequirementsdocumentsdocument control

Description

1. Document Control:

Maintain and manage all incoming and outgoing project documentation including drawings, material submittals, method statements, RFI/RFAs, and site instructions.

2. Administrative Support:

Prepare and maintain project-related reports, minutes of meetings, schedules, and trackers.

Coordinate with procurement, design, and site teams for timely flow of information and documentation.

Manage daily correspondence, emails, and document transmittals with consultants, clients, and contractors.

Assist project managers in preparing submissions and presentations.

Maintain project filing systems and ensure compliance with ISO or QA/QC documentation protocols.

3. Project Coordination:

Assist in coordinating meetings, preparing agendas, and recording minutes.

Support site teams in maintaining documentation required for inspections, approvals, and handovers.

Ensure documentation is in line with client requirements and project specifications.

Follow up on approvals and pending submissions with consultants/clients.

Ensure proper filing, archiving, and retrieval of documents (both hard and soft copies) using approved document control systems.

Monitor document submissions from subcontractors/suppliers and ensure timely transmittals to consultants/clients.

Track revisions and version control for drawings, BOQs, and specifications.

Maintain up-to-date logs for:

Shop Drawings

Material Submittals

Site Correspondence

Inspection Requests (IRs)

NCRs/Site Instructions

RFIs/RFAs

Can start immediately

Have an experience working in Interior company doing Fit-out and Joinery Works

Job Specification

SMART HARMONY INTERIORS LLC (Recruiter) is in search of talented and motivated individuals for the post of Admin / Document Controller in the field of Design in one of their office located in Abu Dhabi - United Arab Emirates. The ideal candidate should have filipino nationality qualification and atleast 3 years of experience. The position require incoming, project documentation, site, procurement, design, flow, correspondence, project, filing, compliance, documentation, recording, approvals, line, client, requirements, documents, document control mandatory skills. This is a Full-Time morning shift job.Salary vary between 4k to 8k (AED) per month depending upon skills and years of experience candidate got.

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Admin / Document Controller

SMART HARMONY INTERIORS LLC

Job Details

Description

Job Specification

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