Tuesday 20, Feb 2024

Administrative Assistant  


Dubai, - United Arab Emirates - Salary Not disclosed

Less than 1 Year Morning Shift Full-Time

Job Details

Career Level:
Entry Level
Less than 1 Year
Required Qualification:
Requires Traveling:
Salary Not disclosed
Salary Type:
Per Month
Total Vacancies:
dubaiteamassistantpartoperationsadministrative supportmanagementschedulingtravel arrangementsconferencescorrespondencefilingorganizingdocumentsmaterialsdata entrydatabase managementincomingcallsdirectingassistancedaily operationshandlingstandardssoftwaretime managementinterpersonal skills


Job Title: Administrative Assistant

Location: Dubai, UAE

Employment Type: Full-time

About Us:
We are currently seeking a detail-oriented and organized individual to join our team as an Administrative Assistant. This role plays a key part in supporting our operations and ensuring smooth and efficient administrative processes.

Provide administrative support to the management team and department heads, including scheduling appointments, making travel arrangements, and coordinating meetings and conferences.
Prepare and distribute correspondence, memos, reports, and presentations, ensuring accuracy and professionalism in all communications.
Maintain electronic and hard copy filing systems, organizing documents, records, and other materials for easy retrieval and reference.
Assist with data entry, record-keeping, and database management tasks, ensuring information is entered accurately and updated in a timely manner.
Handle incoming calls and inquiries, directing them to the appropriate person or department and providing courteous and professional assistance to callers.
Coordinate office supplies and equipment, monitoring inventory levels, placing orders, and ensuring adequate stock is available for daily operations.
Assist with special projects, research assignments, and other tasks as assigned by supervisors or team members.
Maintain confidentiality and discretion in handling sensitive information and documents.
Uphold company policies and procedures, ensuring compliance with regulatory requirements and industry standards.
Contribute to a positive and collaborative work environment, supporting colleagues and fostering teamwork.

High school diploma or equivalent; additional education or training in office administration or related field is a plus.
Previous experience as an administrative assistant, office clerk, or similar role preferred but not required; entry-level candidates are encouraged to apply.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Excellent communication and interpersonal skills, with a professional and friendly demeanor.
Attention to detail and accuracy in completing administrative tasks and maintaining records.
Ability to work independently with minimal supervision and take initiative to solve problems and address issues.
Flexibility to adapt to changing priorities and deadlines in a fast-paced work environment.
Positive attitude, reliability, and a commitment to providing exceptional service to internal and external stakeholders.

Competitive wages and benefits package, including health insurance, retirement plans, and paid time off.
Opportunities for career advancement and professional development within the company.
Positive and supportive work environment with opportunities for recognition and growth.

Job Specification

AHMAD BASIMA (Recruiter) is in search of talented and motivated individuals for the post of Administrative Assistant in the field of Administrative in one of their office located in Dubai - United Arab Emirates. The ideal candidate should have bachelor qualification and atleast less than 1 year of experience. The position require dubai, team, assistant, part, operations, administrative support, management, scheduling, travel arrangements, conferences, correspondence, filing, organizing, documents, materials, data entry, database management, incoming, calls, directing, assistance, daily operations, handling, standards, software, time management, interpersonal skills mandatory skills. This is a Full-Time morning shift job.

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