Reach2World Immigration Consultants
Sunday 29, Mar 2020

Administrative Assistant required in Canada/Australia 

Reach2World Immigration Consultants

All, - Canada - Salary Not disclosed

1 Year Morning Shift Full-Time

Expired

Job Details

Category:
Administrative
Career Level:
Executive (SVP, VP, Department Head)
Experience:
1 Year
Required Qualification:
Completion of secondary school is required.
Requires Traveling:
No
Salary:
Salary Not disclosed
Salary Type:
Per Month
Total Vacancies:
200
Skills
cateringequipmenteventscorrespondenceindustryfacultyattendancefilingsystemuniversitycollegeprocedurespostingactivitiesstudentnewspaperarticlesstaffassistantdeanformsstandards

Description

The Responsibilities

• Arranges transport, when required, meetings and appointments; books meeting rooms; orders catering; organizes equipment for events, or class projects; informs attendees of meetings.
• Prepares English/Arabic correspondence for community or industry contacts.
• Contacts individuals/organization on behalf of the faculty if requested.
• Handles the Attendance Minder when faculty miss taking attendance.
• Notifies classes and takes attendance when faculty are delayed to class or absent due to conference or sickness.
• Creates and maintains an organized filing system according to centralized University and College procedures.
• Maintains College notice boards, posting information regarding College activities, opportunities, and student and faculty achievements.
• Collects newspaper articles and clippings on College and student events.
• Welcomes visitors when they arrive for appointments and liaises with other staff members on behalf of Assistant Dean and Dean.
• Assists Assistant Dean in managing his/her daily schedule.
• Answers telephone queries and takes messages for Assistant Dean and Dean.
• Prepares correspondence, presentations and reports as requested to mirror Abu Dhabi and Dubai formats.
• Assists Assistant Dean with each semester’s schedule as directed.
• Assists Assistant Dean with student registration, add/drop forms, advising.
• Maintains files and informational material for visitors.
• Creates and maintains spreadsheets and database on students grades, determines major status, students credit hours, and processes data entry according to centralized University and College procedures to meet international accreditation standards.
• Helps to co-ordinate activities on campus (e.g. for Majors Day: set-ups booth, prepares brochures, handouts, banners and other related materials).
• Escorts students to off-campus activities on both campuses. May be asked to accompany faculty and students on international study experiences.
• Works with Registrar during registration of students into the college, checks if students are meeting the college requirements and maintains data on all above, according to University and College in a centralized manner in order to meet international accreditation standards.
• Organizes and distributes incoming mail, dispatches outgoing mail, photocopies and scans. Maintains working order of office machinery.
• Observes office management and recommends any physical changes into the office layout to the Assistant Dean.
• Orders stationary or stock required by the college.
• Due to sensitivity of materials entering Assistant Dean’s Office, must always be discreet and able to maintain confidentiality.

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Job Specification

Reach2World Immigration Consultants is in search of talented and motivated individuals for the post of Administrative Assistant required in Canada/Australia in the field of Administrative in one of their office located in All - Canada. The ideal candidate should have completion of secondary school is required. qualification and atleast 1 year of experience. The position require catering, equipment, events, correspondence, industry, faculty, attendance, filing, system, university, college, procedures, posting, activities, student, newspaper, articles, staff, assistant, dean, forms, standards mandatory skills. This is a Full-Time morning shift job.


About Reach2World Immigration Consultants

Reach2World Consultants is a one-stop Window for immigration and visa solutions for residents living and working in the GCC countries and Rest of the World. Our experience is based on providing customized services for people studying, working, investing and relocating to a new country.


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