Executive Secretary  

Job Details

Category:

Administrative

Career Level:

Experienced (Non-Managerial)

Experience:

6 Years

Required Qualification:

CERTIFICATE IN BUSINESS ADMINISTRATION

Requires Traveling:

No

Salary:

Salary Not disclosed

Salary Type:

Per Month

Total Vacancies:

2

Skills

analysisfacility managementcompanyexecutive secretaryclericalpressureenvironmentexecutiveresearchprovidingsupportmanagementproblem solvingoffice coordinationtime managementconferencescorrespondencedocumentsrecord keepingfilingoffice equipmentcoordinationtravel arrangementssecretaryexecutive supportcommunication skillsofficesoftwarecertificate in business administration or related

Description

We are Facility Management Company located in Abu Dhabi City looking to hire an executive secretary with exceptional administrative and clerical skills. Executive Secretary are expected to multi-task and work well under pressure in a fast-paced environment.

• Perform accurate research and analysis.
• Coordinate arrangements, meetings and/or conferences as assigned.
• Take dictation and write correspondence.
• Compile, proofread and revise drafts of documents and reports.
• Daily record keeping and filing of documents.
• Prepare reports, Quotations and presentations and correspondence accurately and swiftly.
• Working in CFM, SAP ARIBA
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Operate and maintain office equipment.
• Manage busy calendar, meeting coordination and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.
• Executive Secretary Requirements:
• Degree in business administration (desirable).
• Certificate in business administration or related (essential).
• 3 years of experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Fantastic organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office, and business communication software.