Front Office Assistant  

Job Details

Category:

Accounting/Auditing

Career Level:

Entry Level

Experience:

Student

Required Qualification:

English

Requires Traveling:

No

Salary:

Salary Not disclosed

Salary Type:

Per Month

Total Vacancies:

5

Skills

front office assistantreceptionareaincomingcallsschedulingorderofficefront officeoffice administrationpublicmakereportingmanagementtelephonescreeningforwardingeventsprofessionalhandlingbasicmailscanningfilingdocumentsmonitoringorderingresource

Description

We are looking for a capable and friendly front office assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies.

• Reporting to management and performing administrative duties.
• Answering telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Keeping the reception area tidy and observing professional etiquette.
• Performing other administrative tasks, if required.

Front Office Assistant Requirements:

• High school diploma or GED.
• Formal qualification in office administration, secretarial work, or related training.
• 2-3 years of experience in a similar role.
• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls, as well as scheduling appointments.
• Ability to observe business etiquette and maintain a professional appearance.
• Proficiency in appointments scheduling and call forwarding systems, such as Resource Guru and AVOXI.
• Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook Express.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal and communication skills.