![Navafiz Management Consultancies](/files/user/m_recruiter_cok.png)
Personal Assistant
Navafiz Management Consultancies
Dubai, - United Arab Emirates - 12k to 15k (AED) - Per Month
Job Details
- Category:
- Engineering
- Career Level:
- Experienced (Non-Managerial)
- Experience:
- 5 Years
- Required Qualification:
- Graduation
- Requires Traveling:
- No
- Salary:
- 12000 - 15000 AED
- Salary Type:
- Per Month
- Total Vacancies:
- 11
- Skills
Description
Personal Assistant Experienced in Real Estate/ Construction Industry
Job Description:
We are looking for a smart & responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to Chairman’s Business life and communication. Fixing various appointments, following up with task given to others by Chairman, arranging various things.
No travel expected as part of your job outside of Dubai.
Duties & Responsibilities:
1. Administrative Support: Providing comprehensive administrative support to the executive, including managing their calendar, scheduling appointments, arranging meetings, and coordinating travel arrangements.
2. Correspondence Management: Handling incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence. Drafting, proofreading, and editing documents, letters, reports, and presentations.
3. Meeting Coordination: Planning and organizing meetings, conferences, and events. Preparing agendas, taking meeting minutes, and distributing them to relevant participants. Coordinating logistics, such as booking meeting rooms, arranging audio-visual equipment, and catering.
4. Information Management: Managing and organizing information and documents, both electronic and physical. Creating and maintaining filing systems, databases, and records. Ensuring easy retrieval and confidentiality of sensitive information.
5. Relationship Management: Building and maintaining effective relationships with internal and external stakeholders, including clients, colleagues, and business partners. Serving as a liaison between the executive and other team members, departments, and external contacts.
6. Research and Analysis: Conducting research, gathering data, and preparing reports or summaries for the executive's review. Providing insightful analysis and recommendations to support decision-making processes.
7. Project Support: Assisting in the planning, execution, and monitoring of projects. Coordinating project activities, tracking progress, and ensuring deadlines are met.
8. Confidentiality and Discretion: Maintaining strict confidentiality and exercising discretion when handling sensitive and confidential information. Upholding professional ethics and integrity.
9. Office Management: Overseeing the smooth operation of the executive's office. Ordering and managing office supplies, maintaining equipment, and coordinating with IT support when needed.
10. Miscellaneous Tasks: Handling miscellaneous tasks and ad-hoc projects as assigned by the executive. Providing general administrative support to the executive's team as needed.
Requirements:
• Minimum 5 years proven work experience as a Personal Assistant to high net worth individual in Dubai
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
Overall, an Personal Assistant plays a vital role in facilitating the smooth functioning of an executive's office and ensuring effective communication and coordination within the organization. They are highly organized, detail-oriented, and possess excellent communication and interpersonal skills
Job Specification
Navafiz Management Consultancies (Recruiter) is in search of talented and motivated individuals for the post of Personal Assistant in the field of Engineering in one of their office located in Dubai - United Arab Emirates. The ideal candidate should have graduation qualification and atleast 5 years of experience. The position require planning, organizing, conferences, events, personal assistant, real estate, construction, smart, administrative support, basis, chairman, business, life, communication, travel, part, providing, executive, scheduling, correspondence, management, handling, incoming, phone, calls, drafting, editing, documents, coordination, information management, relationship management, support, project support, office management, it support, time management, effective communication, interpersonal skills mandatory skills. This is a Full-Time morning shift job.Salary vary between 12k to 15k (AED) per month depending upon skills and years of experience candidate got.
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