Real Estate Admin Executive 

Job Details

Category:

Engineering

Career Level:

Experienced (Non-Managerial)

Experience:

4 Years

Required Qualification:

Graduation

Requires Traveling:

No

Salary:

5000 - 6000 AED

Salary Type:

Per Month

Total Vacancies:

3

Skills

admin executiveprovidingclericalsupportorganizationexecutivetravelcompanydocumentationtimemonitormaintenancegeneralhousekeepingstafffoodsiteclientwelfareactivitiespantryrequirementsofficeoperationspaymentsinsuranceoffice equipmentutility managementmanagementoffice managementtime management

Description

Job Description: The Admin Executive role will be responsible for providing high-level clerical support to the organization. As an administrative executive, your job duties may include managing day-to-day admin related tasks, arranging travel and accommodations, ensuring licenses, company documentation, bills are up to date / paid on time.

Responsibilities:

•    To monitor and ensure maintenance of the general housekeeping of all company offices and manage admin staff.
•    Coordinate with drivers and facilitate the arrangements of cars, food etc for guests, company staff for site visits, client visits, company celebrations, welfare activities etc.
•    Follow up and oversee pantry purchases are done on time as per the requirements.
•    Coordinating with all departments and assisting in dept. requirements on any office arrangements as required for smooth operations
•    Responsible to maintenance of all documentation and timely payments of all vendors for Admin – for offices, company properties, cars, insurance, utilities (mobile, uniforms, salik, cafu, electricity, zenner, water etc.)
•    Maintaining petty cash records and documentation. Ensure that invoices are processed on time for closing petty cash balance monthly before zero balance dates.
•    Prepare business card requisitions and coordinate the printing, delivery and issuance.
•    Follow up with supplier for statement of accounts as required by accounts department.
•    Collect admin related company assets and reallocate when employee goes on leaves or new employees join
•    Follow-up & ensure maintenance of the office equipment (attendance machines, firefighting equipment, plants, carpets, deep cleaning etc.)
•    Monitor the attendance and report on irregularities to the HR team.
•    Report incidents immediately and take necessary precautions.


Qualifications:

•    Proven experience as an Administrative Executive in the Dubai
•    Must have full knowledge of processes of license renewals, utility management, pantry management, office management in the UAE
•    Exemplary planning and time management skills
•    Ability to multitask and prioritize daily workload
•    High level verbal and written communications skills
•    Discretion and confidentiality