Office Administrator  

Job Details

Category:

Administrative

Career Level:

Entry Level

Experience:

1 Year

Required Qualification:

Bachelor

Requires Traveling:

No

Salary:

4000 - 5000 AED

Salary Type:

Per Month

Total Vacancies:

2

Skills

administratoradministrative supportdocumentationtravel arrangementsleave managementoffice management

Description

We are seeking a highly organized and proactive Office Administrator to join our growing team in Dubai. The ideal candidate will be responsible for managing day-to-day office operations, providing administrative support to various departments, and ensuring the office environment runs smoothly. You will play a crucial role in maintaining efficient office workflows and supporting the overall success of our construction projects.

• Oversee daily office operations, including managing phone calls, emails, and correspondence.
• Maintain and organize office files, records, and documentation (both physical and digital).
• Handle scheduling and calendar management for team meetings, appointments, and events.
• Prepare and manage office supplies, ensuring adequate stock levels and placing orders when necessary.
• Coordinate and assist with travel arrangements for staff and executives.
• Assist in the preparation of project-related documentation, reports, and presentations.
• Act as a point of contact for internal and external stakeholders, including vendors, suppliers, and clients.
• Manage incoming and outgoing mail and deliveries, ensuring timely distribution.
• Support the HR department with employee records, leave management, and onboarding tasks.
• Ensure office compliance with health and safety regulations.
• Prepare and process invoices, purchase orders, and other financial documents in collaboration with the accounting team.
• Assist with organizing company events, meetings, and team-building activities.
• Perform other general administrative tasks as needed to support the management team.

• Proven experience as an Office Administrator, Administrative Assistant, or similar role (preferably in the construction or engineering industry).
• Strong organizational and multitasking skills with the ability to manage time effectively.
• Excellent communication skills in English (Arabic is a plus).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong interpersonal skills with the ability to interact with staff at all levels.
• Positive, proactive, and flexible attitude.
• Valid UAE work permit (if applicable).

• Competitive salary based on experience.
• Health insurance.
• Accommodation and transportation provided.
• Opportunities for career growth and development.
• Dynamic and supportive work environment.